Experience Required:
- A minimum of 3 – 5 years working experiencing in LPG industry depot operations with supervisory experience
- Experience in Logistics Management
- Knowledge of stock control and management gained in a petrochemical / LPG production or industrial environment
- A good knowledge of relevant legislation that impacts on LPG distribution and installations for example OHS-Act, HAZCHEM and relevant SABS regulations
- Excellent Knowledge of Industrial Relations
- Excellent Knowledge of SAP
- Intermediate to advanced level micro-soft office proficiency
Other:
- Experience in producing and submitting quality reports as required
- Strong verbal and non-verbal communication skills
- Good leader qualities
- Strong problem solving, planning, organising and decision making skills
- Drivers Licence and own vehicle (Required)
Activities
Strategy
To manage the entire depot’s operation within the framework of relevant legislation and regulations governing the Industry thus ensuring high customer service levels with the aim of contributing to Totalgaz’s profitability and strategic supply positioning within the market.
Health, Safety, environment and Quality:
To effectively manage and minimise the risk associated with depot operations by ensuring:
- Compliance with all HSE Policies, rules, guidelines and legal requirements within area of responsibility;
- Promotion of safe working environment and positively contributing to the company HSE KPI’s and risk reduction strategies;
- That HSE competency requirements are enforced within area of responsibility
- Conduct proper and timely risk assessment for all risks to health and safety and implement measures to mitigate the identified risks.
- Manage the upkeep and conditions of all equipment through thorough pre-use, daily, weekly and monthly inspections.
- Prepare and submit timely all HSEQ related reporting.
- Conduct weekly and monthly Safety meetings and record all minutes.
- Manage health and safety, security, emergency systems/procedures, protective clothing requirements and incidents reporting according to company policies and relevant regulations.
- Manage a safe workplace with minimum risk to health.
- Implement and Maintain the ONE MAESTRO and Maestro Log System
Integrity:
- Implement and Maintain the Integrity requirements
- Initiate meetings with the relevant staff on the depot regarding safety barriers
- Realization and completion of the integrity checks based on the guide of constraints, reports and KPI`s
- Downgrade modes requirements and put in place validated downgrade modes safety critical barriers
Key results
- Achieve budgeted volumes
- Coordinate daily logistics and production to ensure cost effective transport and production
- Manage and control depot budgeted Operating expenditure
- Manage the depot’s administration within Company guidelines that will result in improved controls and operation of the depot.
- Maintain site effectively by investigating and reporting variances through reconciliations and MBR and SAP. Stock Reconciliations are to be performed daily.
- Submit weekly the credit control report
- Ensure that all controls for stock and cash management are in place always and safe guarded at all times.
- Monitor and Manage overtime on a monthly basis
- Report consolidated results of the depot and any exceptions thereto monthly together with the corrective action plans to ensure accurate reporting of the depot’s activities and results
Reporting:
- Submit timely all the reports listed on the reporting deadline schedule
- Monitor and report on any other activities and provide relevant information to management
- KPI’s – expenditure, SAP exceptions, audit reports (Maestro/ MaestroLOG and Admin etc.), HSEQ stats, transport KPI, stock loss reports, Integrity
- Report consolidated results of the depot and any exceptions thereto monthly together with the corrective action plans to ensure accurate reporting of the depot’s activities and results
- Management:
- Manage, motivate, train and develop staff according to company policies and ensure that HR procedures are followed.
- Liaise with other depot managers and departments so as to understand all necessary aspects of the depot and company.
- Liaise with external agencies and authorities as and when necessary (contractors, health and safety inspectors, fire department, police, etc.)
- Attend meetings with staff, customers and relevant stakeholders to inform, negotiate and obtain information for sustainable relationships.
- Manage the depot employees through continuous people management, staff development and coaching / mentoring to ensure a positive working environment that will attract and retain skilled manpower and increase productivity
- Governance
- To ensure effective risk management and internal control, including asset management, for area of responsibility
Legal
- Comply to OHS-ACT 1 (Appoint 8.1) legal compliance to national, environmental and local laws c) appointment and monitoring of Health and Safety Committees (including: Safety Officer, Fire Team and First Aid)
- Manage the Optimising of Totalgaz use of Depot assets and ensure compliance to Liquid Licence requirements.
Context & Environment
FINANCIAL
- Opex Budget : Maintenance and Repairs
- Assets Management
- Achieve Transport Budget
PRODUCTION
- Achieve Budgeted Volumes
FUNCTIONAL SUBORDINATES
- Depot Accountant
- Transport staff
- Fillers and General Workers
- Casual Cleaner
- Security Guards
Additional Information
- Cylinder Management and stock control
- Satisfying customer demands
- Sporadic shortages of suppliers stemming from refinery problems
- Internal and external stakeholder engagement and management