Main Purpose:
Liaise with the local entities and make available stocks of fuels (retail, bunkering, aviation) and lubricants products for dispatching. Manage the transport ( direct or indirect management of trucks, coordination with divers and transporters, manage 50 secondary transport vehicles+ 15 direct sales vehicles, 05 services stations + B2B sites to be served, supervise 75 drivers) and supervise the transportation of the gas (25,000-30,000 T/an) outside the centre.
Knowledge Skills and Abilities, Key Responsibilities:
1. LPG activities
- Develop and monitor the provisional delivery schedule for LPG truck
- Monitor the stocks of distributors’ depots and manage truck routes
- Follow the stocks of ancillary depots and sales made
- Avoid disruptions at the level of Distributor Depots and annexes
- Track all documents of transport vehicles
- Follow the driver files and participate in their safety training
- Follow and manage the KPis of drivers and carriers (Infractions, anomalies, Volumes etc …)
- Develop corrective action plans resulting from transport, depot and vehicle audits (maintenance plan, half-yearly checks).
- Ensure the application of Group Transport procedures and policies
- Manage transport contracts and their application
- Participate in LPG Transporters and Depots audits
2. LIQUID PETROLEUM PRODUCTS
- Participate in import planning and leveling meetings
- Coordinate the availability of hollows with stock depots in coordination with the TRADING DE TRAFIGURA department
- Monitor product imports and coordinate the unloading of ships
- Monitor product stocks by channel and customs regime (PUMA and TRAFIGURA)
- Track aviation jet stocks at SENSTOCK, SMCADY and DOT
- Ensure the link between stock and bed base in coordination with the Transit services of PUMA, SENSTOCK and Customs
- Monitor re-exports of products to Mali and other destinations
- Monitor and archive ship and re-export documents
- Execute ITT product sales to local Marketers and Export customers
- Follow the sales and stocks of customers at the level of third-party shippers (Link from A to Z)
- Daily follow-up and take stock of export truck loads and shipments
- Monitor and archive ship and re-export documents (PFI to FA)
- Check and validate the invoices of passage and reception of Tankers
- Check and validate monthly stock status
- Validate the Closing Stock certificate together with the stock accountant
- Make the trucks available to the BSM for loading the Retail & B&B
- Coordinate and monitor daily Retail & B&B truck loads with loader depots
- Coordinate truck downtime and replacements with Transporters
- Management of transport equalization
- Monitor and make the monthly summary of product losses (Butane, Gasoil, Super, Fo, jet etc.)
- Make monthly logistics KPIs
3. AVIATION AND RETAIL
- Monitor aviation jet stocks at SENSTOCK, SMCADY and DOT
- Coordinate the loadings of the jet transfer trucks
- Control and take stock of Weekly transfers
- Check and validate monthly stock status
4. BUNKERING
- Establish bunkering requests and monitor proper execution at SENSTOCK
- Coordinate with Consignee Agents and loading depots
- Track and classify bunkering BLs
- Check and validate monthly stock status
5. LUBRICANTS
- Coordinate the loads of Lubs with BSM, Commercial and Transporters
- Provide a truck for the BSM
- Respect delivery deadlines
- Coordinate with the Transit service the customs clearance of Lube Containers
6.SECURITY
- Ensure safety transport by applying SAPS standards for LPG and FUELS
- Track trucks using Geolocation
- Execute the Safety Program of the Logistics Manager
- Follow action plans resulting from Group audits
Requirements:
Experience:
- Undergraduate University Degree or master degree in transit, transport and logistic or other related field.
- Minimum 1 to 5 years of experience in similar position. Knowledge of Oil Market preferred.
Skills:
- Bilingual: French and English will be an advantage
- Advanced Knowledge of MS Office.
Competencies:
- Excellent verbal and written communication skill.
- Excellent conflict resolution and problem solving skills.
- Skill to work under pressure and ability to manage change.
- High attention to detail.
- Strong leadership and negotiation skills.
- Team player. Good planning and organization skills.
- Discretion,
- Confidentiality
- Active listening skills
- Customer focus
Key Relationships and Department Overview:
- Internal – CFO, HSE Manager, LPG and Fuels sales managers, Operations Manager, Maintenance Manager, Transit Manager
- External – Road transport companies under contract with PUMA ENERGY, Distributors & their depot managers, stocks Accountants of the depots, Drivers, supervisors and driver assistants, Vehicle Inspector